Building Your Team

July 14, 2020

w/ Tianna Tye

How do you know when the right time is to build your team?

  • 1. You’re no longer willing to trade time for money. Whether that zone of genius is being a coach or offering a service, if it no longer makes sense to trade time to be doing that same task that others can do way better because it’s their zone of genius, then it makes sense to outsource.
  • 2. There is some sort of investment. Whether it’s an intern that you mentor in return, you may be trading time or other valuable materials. 
  • Even if you don’t have $1000 per month to pay someone, figure out what the biggest needle movers in your business that you can maybe give to a VA for 5-10 hours per month.
  • It doesn’t matter if someone works for you for 10 or 40 hours if they’re your go-to for a certain job they’re on your team. 

What are some qualities we need when leading a team?

  • How you lead will always be different from how someone else leads. Know how you operate in your core as a leader through enneagrams.
  • Even if you don’t know your enneagram, understanding the things that make you you is very helpful to help understand how you lead. 
  • The trick to being a leader is not just about you and your style, it’s also being able to meet your team member where they are and who they are at their core. 
  • By learning about the love languages of your team members, becomes this next-level ability to show genuine appreciation and meet them where they are. 
  • Give the same “feel good” you give to your clients to the people who make your business possible!

Who do you need in your business need first?

  • First, make a strategic hiring decision. Take a step back before you assume it’s an assistant you need by analyzing your day to day work you do (and don’t do) and figure out which are the needle movers and which can you delegate.
  • Using Tianna’s freebie, take a few days to map out all the days you do every day and ask yourself these questions: 1) Is this a task as the CEO needs to keep doing? 2) Is this something you can automate? 3) Is this something you should delegate?
  • With this freebie it will help give you a big picture perspective of how you’re spending your time, the things you’re seeing, and when you do it over a few days you’ll start to notice a pattern.

Once you’re ready to make your first hire, what do you need to have in place to make the onboarding process seamless?

  • One of the biggest things you can prepare ahead of time is standard operating procedures or SOPs (a simple document that maps out directions of how it is that you accomplish a specific task). 
  • Before hiring your assistant, use Loom to screen record as you do each task. Then take that video your SOP into a step by step word document (be sure to also include the link to the URL to the Loom video for those visual learners). 
  • Recording and walking through with Zoom also works as an SOP!

How do you financially plan for making your first hire so it can continue to be sustainable and help you feel confident in the process?

  • Only you know what is realistically available income that you can dedicate to someone else on a regular basis
  • If that number is $100 per week, be upfront and figure out what they can done based on what you need to get done (aka your needle movers). 
  • For example, if you know you can’t get a podcast manager, maybe you can hire someone who can clean up audio in an hour. When you hire them, tell them your intention from the get-go and that the position will grow. 
  • Be realistic with what flexible income you have, and if it’s not enough to get you what you really want, figure out what it can get you and communicate how much you value what that person does and that you want them to do more as you have the capacity to grow in that way. 

What’s the difference between an independent contractor and an employee?

  • Talk to your CPA to know what’s actually right for your business
  • An employee has a different tax code as a W-2 whereas a contractor is 1099
  • In terms of day-to-day, it’s not much different. Similar to LLC, S-Corp, etc. you should have that conversation with a CPA and what’s best for your business.
  • To hear Tianna break this down, even more, listen to this podcast episode

Anything to share that we haven’t touched base on?

  • Have the intention to want to learn how to do this the right and show up as a leader. Leading is totally different in itself and unfortunately as we build our team we’re doing it as a means to an end and the reality is that these people are going to have your back day in and day out and get bigger.
  • Be proud of yourself that you’re wanting to be intentional about this!

___________

If you’ve been thinking about hiring a team, you’ve definitely come to the right place. Tune in to this episode and Tianna and I dive into what it means to become a leader, how to make onboarding processes more seamless, and creating a team that will have your back no matter what. Tianna Tye (@tiannatye) is an Industrial Operations psychologist who specializes in leadership + team expert and now helps entrepreneurs become better leaders while also creating the power team they’ve always dreamed of.

Get 50% off Honeybook: http://share.honeybook.com/joelle

View HoneyBook tutorials: http://joelleelizabeth.com/honeybook

Links mentioned:

Download Tiana’s Freebie

Instagram: @tiannatye

Website: https://www.tiannatye.com/

Tianna’s podcast: Tyepod

Screen-recording software: Loom

Books Mentioned:

The 5 Languages of Appreciation in the Workplace by Dr. Gary Chapman and Dr. Paul White

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  1. […] I would highly recommend you check out episode 4, Building Your Team w/ Tianna Tye to learn more about hiring help and where to start, but when you hire on the right people to work […]

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